About Vitrine

Entry records carry donor and depositor details, who received the object, consent, and the terms it came in under.

See every register in detail →

Where it came from and on what terms, where it is now and everywhere it has been, its condition and every treatment it has had, what it is insured for and what it was last valued at, who has borrowed it, what may be done with its image, and every document that belongs to it.

Up to 10 photographs per object. Print a catalogue record, or generate a QR label for the store. Scan it and the object’s page opens on your phone.

All 9 of the standard designs are here: the white-cube hang, the ruled catalogue, the salon, the mosaic, the magazine spread. Each is a whole treatment, setting the masthead, the collection grid, the arrangement of a single object’s page, and the typefaces it is all set in.

Five more work differently. Instead of laying images out in a rhythm, they size every frame from the object’s own proportions. Each has its own handful of controls, and each tells you how many objects it needs before it looks right. A rack of three does not read as a rack.

Free events and paid events both work. Paid events go through Stripe and the money lands in your account, not ours.

Every ticket carries a QR code. Scan it at the door and you get the event, the slot, the name on the booking and whether the ticket is still valid. Refunds are handled from the same place.

Choose the objects by hand, or write a rule and let it fill itself as the collection grows, pinning or dropping individual items where the filter gets it wrong. Choose how visitors move through it: a grid, a cover flow, a carousel, a filmstrip, objects on shelves, a contact sheet, a dated timeline, or one item per screen on a phone.

Unlimited, on every plan.

There are 62 categories, searchable by object or by collection name, with objects carrying their own category where it differs from the collection’s.

Listing is off until you turn it on, and only objects already published to your own site appear. Enquiries from researchers, visitors and other institutions arrive in a shared inbox your whole team can read. You can switch messages off and stay a listing only.

Admins have full access, Editors can change records, Viewers can look but not touch. That is 10 accounts on Professional, and unlimited on Institution.

Deleted objects go to a bin for 30 days before they are gone, and every register keeps its own history.

On the public side, page views by day, which objects are being looked at, and which parts of the site people reach.

Export the whole catalogue to CSV whenever you want it, and bring an existing one in the same way. Deeds of gift, condition reports, valuations, conservation records, insurance schedules and loan agreements attach to the object or the record they relate to. Object photographs do not count against your document storage.