Watch Collection App
Vitrine is a watch collection app for tracking reference numbers, serial numbers, service history, provenance, and value. No dedicated collection management tool dominates the watch market. Vitrine fills that gap with a clean, web-based catalogue.
Why watch collectors choose Vitrine
No dedicated tool exists for watch collectors
Watch collectors are well served by forums, price guides, and marketplaces. A dedicated collection management tool is missing. Most collectors fall back on spreadsheets, which were not built for this.
Service history is hard to document properly
A well-documented service history matters for value and for future buyers. Spreadsheets have no structured way to record service dates, service centres, and work performed. Vitrine gives each watch a notes and condition section where you can log this.
Provenance and papers documentation is an afterthought
Box and papers status, purchase receipts, and ownership history affect a watch's value significantly. Generic inventory apps have no fields for these.
Features for watch collectors
Reference and serial number fields
Record manufacturer reference number, serial number, and case number for every watch.
Service history notes
Record service dates, service centres, and work performed in the notes and condition fields. Build a documented maintenance history for each watch.
Box and papers status
Record whether a watch has its original box, inner box, outer box, warranty card, and additional papers.
Provenance fields
Document purchase source, purchase date, previous owners, and any auction or dealer receipts.
Value tracking
Record purchase price and current estimated market value. See total collection value.
Photo storage
Attach dial, case, caseback, and bracelet photos. Useful for condition documentation and insurance.
How to catalog your watches with Vitrine
- 1
Create your account
Sign up free. Add your first watch immediately.
- 2
Add the watch details
Enter manufacturer, model, reference number, serial number, year of manufacture, and movement type. Add photos.
- 3
Document box, papers, and provenance
Record box and papers status. Note purchase source, purchase date, and any previous ownership history.
- 4
Record service history
Use the notes and condition fields to record each service: date, service centre, and work performed. All notes are searchable.
Vitrine vs other watches tools
| Tool | Limitation |
|---|---|
| Vitrine | Web-based, free to start, full cataloguing with public collection page |
| Spreadsheets | The default for most watch collectors. No structured service history log, no provenance fields, no image support, no total value calculation. |
| Generic inventory apps | Apps like Sortly were built for business inventory. They have no reference number fields, no service log, and no box and papers tracking. |
Pricing for watch collectors
Community — Free. Up to 100 items, public collection page, core cataloguing.
Hobbyist — £5/month. Up to 1,000 items, collection analytics, CSV import, wanted list, and 100 MB document storage.
Professional — £79/month. Up to 5,000 items, full dashboard, visitor analytics, event ticketing, compliance tools, staff accounts, and 1 GB document storage.
Frequently asked questions
How do I record service history in Vitrine?
Use the condition and notes fields on each watch record. Record the service date, service centre, and work performed in the notes. This builds up over time and stays attached to the watch.
How do I track box and papers status?
Use the notes and description fields to record box and papers status — original box, inner box, outer box, warranty card, hang tags, and additional papers. Add condition notes for each element alongside the main record.
How do I value my watch collection for insurance?
Enter a current estimated market value for each watch. Vitrine totals these across your collection. Include photos for additional documentation. On Professional plans you can export the full list as CSV.
Can I track vintage and modern watches in the same collection?
Yes. There is no restriction on watch type or era. Vintage pieces, modern references, dress watches, and sports watches all live in the same collection.
Can I document a watch I plan to sell?
Yes. A complete Vitrine record — reference number, serial number, service history, box and papers, photos, and provenance — is useful documentation for any potential buyer. Export it as CSV or share your collection page.
Start cataloguing your watches
Free to start. No credit card required. Your collection stays private until you choose to share it.
Create your free account →